The Project Planning Process – Nuts and Bolts

This section deals with the problem of determining and listing the various tasks that must be accomplished in order to complete a project. The important matters of generat­ing a project budget and developing a precise project schedule are left to succeeding chapters, though much of the raw material for doing those important things will

1 Comments

The RACI Matrix for Project Planning

Like the WBS, the RACI Matrix comes in a variety of sizes and shapes. Typically, the RACI matrix is in the form of a table with the project tasks derived from the WBS listed in the rows and departments or individuals in the columns. PMBOK describes the RACI matrix in Chapter 9 on Human

1 Comments

A Whole-Brain Approach to Project Planning

In today’s fiercely competitive environment, project teams are facing increasing pressure to achieve project performance goals while at the same time completing their projects on time and on schedule. Typically project managers and project team members rely on the “left” side or the analytical part of the brain to address the challenges. Indeed, if

1 Comments

The Design Structure Matrix for Project Planning

The mind mapping approach just described is an excellent complement to traditional project management tools like the work breakdown structure for helping identify the tasks that need to be executed to complete a project. Other project management planning tools such as Gantt charts and precedence diagrams (both discussed in Chapter 5) were devel­oped primarily

Agile Project Management

In an effort to lower costs, improve project outcomes, and reduce project completion times, a group of software developers in 2001 leveraged lean management principles and other continuous improvement methodologies to develop a new approach to project management. This new approach was spelled out in a document entitled the “Agile Manifesto” and from this

2 Comments

Project Risk Management

It was noted in Chapter 1 that one of the primary roles of the project manager is manag­ing trade-offs between time, budget, and scope. As we discuss in this section, there are a host of activities that can be completed during the project planning phase that greatly facilitate managing project-related risks. The field of

Methods of Project Budgeting

Budgeting is simply the process of forecasting what resources the project will require, what quantities of each will be needed, when they will be needed, and how much they will cost. Tables 4-1 and 4-2 depict the direct costs involved in making a short documen­tary film. Table 4-1 shows the cost per unit of

1 Comments

Project Cost Estimating

In this section, we look at the details of the process of estimating costs and some dangers of arbitrary cuts in the project budget. We also describe and illustrate the difference between activity budgeting and program budgeting. 1. Work Element Costing The task of building a budget is relatively straightforward but tedious. Each work

1 Comments

Improving Project Cost Estimates

At the end of his “Don’t Accept Dictation,” reprinted above, McCarthy wrote “Each per­son who has a task to do must own the design and execution of that task and must be held accountable for its timely achievement. Accountability is the twin of empowerment.” If empowerment is to be trusted, it must be accompanied

1 Comments

Project Budget Uncertainty and Project Risk Management

In spite of the care and effort expended to create an accurate and fair budget, it is still only an estimate made under conditions of uncertainty. Because projects are unique, risk pervades all elements of the project, and particularly the project’s goals of performance, schedule, and budget. We will discuss these issues of uncertainty

Project risk Simulation with crystal Ball

At this point, we will deal with one of the more quantitative methods of dealing with risk as it applies to the task of simulating budgets and cash flows. The essence of risk analysis is to make estimates or assumptions about the probability distributions associated with key parameters and variables and to use analytic

Pert and CPM Networks for Scheduling Project

In the late 1950s, the Program Evaluation and Review Technique (PERT) and the Critical Path Method (CPM) were independently developed. PERT was developed by the U.S. Navy, Booz-Allen Hamilton (a business consulting firm), and Lockheed Aircraft (now Lockheed Martin Corp.); and CPM was developed by Dupont De Nemours Inc. When they were developed, there

1 Comments

Project Uncertainty and Risk Management in Scheduling Project

In Chapter 4, Section 4.5 on risk analysis mentioned making most likely (or normal), optimistic, and pessimistic cost estimates for project tasks. Such estimates were shown in Table 4-6, and we promised to illustrate how to use these and similar estimates of task duration to determine the likelihood that a project can be completed

Project Simulation

In this section we can take a different approach to managing risk. Specifically, we build on the probabilistic foundation established in the previous section and use simulation to handle the arithmetic as well as help us to understand the consequences of uncertainty. Simulation analysis can provide insight into the range and distribution of project

3 Comments

The Gantt chart for Scheduling Project

Henry Gantt, a major figure in the “scientific management” movement of the early twentieth century, developed the Gantt chart around 1917. A Gantt chart displays pro­ject activities as bars measured against a horizontal time scale. It is the most popular way of exhibiting sets of related activities in the form of schedules. 1. The

1 Comments

Extensions to PERT/CPM for Scheduling Project

There have been several extensions to both network and chart forms of project schedul­ing. At times these extensions are quite sophisticated; for example, the application of fuzzy set theory to aid in estimating activity durations in cases where activity durations are difficult to estimate because project activities cannot be well defined (McMahon, 1993). In

1 Comments

Expediting a Project

The unreasonable boss problem in Chapter 5, Section 5.2 could be used as our example here, but a smaller problem will help avoid unnecessary arithmetic. Our problem is set in a deterministic world rather than in a probabilistic one, for the same reason. (Please remember that in reality all projects are carried out under

1 Comments

Resource Loading to the Project

From the first day on the job, the PM is concerned with resource loading. Resource load­ing refers to the amounts of specific resources that are scheduled for use on specific activ­ities or projects at specific times. It usually takes the form of a list or table. Figure 6-7 is an MSP-generated project plan and

2 Comments

Resource Leveling to the Project

Look once again at Figure 6-8. Tasks 2, 3.2, and 3.3 are all scheduled to start on March 29. The scriptwriter is required for the first two of the three items and the producer for the last two. The scriptwriter’s calendar (Table 6-2) indicates that the scriptwriter can work a 54-hour week—6 days per

1 Comments

Allocating Scarce Resources to Projects

When we leveled resources in the case of the overworked scriptwriter, MSP simply used the available activity slack to reschedule WBS item 3.2 (see Figure 6-13). The project completion date was not altered because the WBS 3.2’s slack was large enough to swal­low the added time. Often, that is not possible and the software